Incitius, a solution deployed on multiple industrial sites worldwide

CONGO  -  ANGOLA  - QATAR  -  UNITED-KINGDOM - GABON - OUDALLE (FR)  - LE HAVRE (FR)  -  LYON (FR)  -  MONTPELLIER (FR)  -  FOS (FR)  - LAVERA (FR)

Discover our projects

Our plugins for AutoCAD, MS Office, Acrobat, AVEVA E3D, Navisworks… These plugins help to adhere to graphic standards and produce high-quality documents and metadata.

Document archiving and indexing

Research & Development site - France

TECHNICAL DOCUMENT MANAGEMENT

Problem

  • Indexing of a very large quantity of scanned documents.
  • Difficult access to the archived documents.
  • No reliable long term archiving process.

Benefits delivered by iPDF

  • A structured PDF file indexing, including hypertext links and TAGs. (iMetadata)
  • An automatic file classification. (iFiles)
  • The definition of the archiving process and the implementation of the corresponding rules in iFiles.

Management of quality procedures

Oil refinery - France

OIL & GAS - DOWNSTREAM - OPERATIONS

Problem

  • Large number of procedures that require regular updating.
  • Non-compliance with the procedure management rules and applicable templates.
  • No centralised distribution.

Benefits delivered by iPDF

  • Creation and updating of the around 5,400 quality procedures involving 700 users. (iOfficeAddin)
  • Management of the document creation processes. (iFiles)
  • Instant availability of the procedures in iPDFformat. (iView)

Technical document management

Chemistry factory - France

OPERATION & MAINTENANCE

Problem

  • End-of-life technical document management system.
  • Unsustainable ECM Publication format of the documents.
  • Too large number of drawing update requests to manage.

Benefits delivered by iPDF

  • Fast and intuitive display of more than 80,000 technical document references in iPDFformat. (iView)
  • Creation and updating of Autocad drawings and diagrams. (iAcad)
  • Batch processing of a multitude of files including input/output. (iFiles)

Standards and forms management

Oil Platform - Africa

OIL OFFSHORE UPSTREAM - MAINTENANCE

Problem

  • Non-compliance with the standards for technical datasheets.
  • No check of the inputted data.
  • Inconsistencies with data managed in other systems, especially in SAP.

Benefits delivered by iPDF

  • A technical expertise for the creation of datasheet standards (valves, capacities, piping).
  • Automated data input and control. (iAnnot)
  • Synchronisation of data originating from different databases. (MELD)

Interface with existing ECM -Documentum

Oil Platform - Northern Europe

OIL OFFSHORE UPSTREAM - MAINTENANCE

Problem

  • Very heterogeneous documentation (CAD).
  • Very slow document search and display, limited search results.
  • Non-compliance with tag and document numbering rules.

Benefits delivered by iPDF

  • Indexing of CAD (electrical diagrams) PDF and TIF documents. (iAcadand iMetadata)
  • An ultra-fast access to the documents stored in Documentum, with the ability of navigating between documents via hypertext links. (iView)
  • iPDFfile generation and quality control. (iFiles)

Remuneration of routine maintenance services

Oil Platform - Africa

OIL OFFSHORE UPSTREAM - MAINTENANCE

Problem

  • No tool for the costing of the maintenance services.
  • Complex information exchanges between Total and its contractors.
  • Unsure verification and validation process of the quotations.

Benefits delivered by iPDF

  • Accurate quotations for routine maintenance works by means of detailed and controlled price schedules. (iAnnot“Price schedules”)
  • Archiving and financial analysis. (iFiles)
  • Use of a PDF form for automated quotation generation.

Blinding and making installations safely available

Oil refinery - France

OIL & GAS - DOWNSTREAM - OPERATIONS

Problem

  • No graphical tool to plan actions required for making installations safely available (gaskets and hoses installation) for maintenance work.
  • Inconsistent implementation of operation procedures.
  • No graphical tool to identify blinds.

Benefits delivered by iPDF

  • Definition of blinds and hoses installation on the operations diagrams. (iAnnot“Blinding”)
  • Direct production of the sign-off sheets and the preparations summary from the annotated diagrams.
  • Creation of the Excel files and assembly of the output dossiers. (iFiles)

Planning of major turnarounds

Oil Platform - Africa

OIL OFFSHORE UPSTREAM - MAINTENANCE

Problem

  • Unsatisfactory use of an Excel file for the costing of the maintenance services.
  • Inconsistencies between work items list and spare parts list.
  • Tedious access to the documents and lack of progress monitoring dashboard.

Benefits delivered by iPDF

  • Direct input of survey data in a PDF form, with integrated data control (iAnnot“Surveys”).
  • Use of tablets to avoid multiple data input, to ease picture taking and integration in the survey sheet.
  • Automated production of the material list: enables time stamping and secured process.

Technical surveys with tablet computers

Oil refinery - France

OIL & GAS - DOWNSTREAM - MAINTENANCE

Problem

  • Unreliable on-site data collection (paper forms).
  • Ineffective management of the pictures taken during the surveys.
  • Multiple and laborious data input to identify materials to order.

Benefits delivered by iPDF

  • Accurate quotations for routine maintenance works by means of detailed and controlled price schedules. (iAnnot“Price schedules”)
  • Work items creation and update of the Unique List of Work Items. (iAnnot“Turnaround” + iFiles)
  • iView Portal to share documents and monitor the turnaround planning (Lists & Dashboard).

ROI : < 12 months

  • 2 units prepared yearly and by each team.
  • Planning: 2-person contractor team instead of 3.

Mobile Pipeline Inspection

Oil refinery - France

OIL & GAS - DOWNSTREAM - INSPECTION

Problem

  • Tens of thousands of inspection points to check, with corresponding reports to produce.
  • Inspection management tool: no easy results import means (observations, US measurements).
  • Lots of data re-entry: source of time loss and errors.
  • Cumbersome and unreliable picture management.

Benefits delivered by iPDF

  • Direct input of inspection and measurement data on inspection isometrics (iAnnot“mobile pipe inspection”).
  • Production of a complete file, natively in PDF (including pictures, observations, US and reports).
  • Excel files creation for inspection management tool data import (iFiles).
  • Use of an interactive portal on Tablet PC (iView).

Corrosion loops identification and follow-up

Oil Platform - Africa

OIL OFFSHORE UPSTREAM - INSPECTION

Problem

  • Identifying in a consistent manner lines to be associated to usable corrosion loops (piping systems), for RBI.
  • How to ensure unique loop identification over number of documents was quite challenging.
  • How can the resulting piping line -corrosion loop association be tracked easily, displayed and reviewed?

Benefits delivered by iPDF

  • Piping Line number & corrosion loop associated directly on P&ID, in indexation form.
  • Diagrams lines highlighting with toolbar: automatic display & layer.
  • A centralised iView portal, listing the piping tagsand their corrosion loop #, with display of annotated P&ID.
  • Tool to generate P&ID sets per corrosion loop.

Ready to enhance your documentation and technical data?