Incitius, a solution deployed on multiple industrial sites worldwide
Discover our projects
Our plugins for AutoCAD, MS Office, Acrobat, AVEVA E3D, Navisworks… These plugins help to adhere to graphic standards and produce high-quality documents and metadata.
1 - PHARMACY
Document archiving and indexing
Research & Development site - France
TECHNICAL DOCUMENT MANAGEMENT
Problem
- Indexing of a very large quantity of scanned documents.
- Difficult access to the archived documents.
- No reliable long term archiving process.
Benefits delivered by iPDF
- A structured PDF file indexing, including hypertext links and TAGs. (iMetadata)
- An automatic file classification. (iFiles)
- The definition of the archiving process and the implementation of the corresponding rules in iFiles.
2 - OIL & GAS
Management of quality procedures
Oil refinery - France
OIL & GAS - DOWNSTREAM - OPERATIONS
Problem
- Large number of procedures that require regular updating.
- Non-compliance with the procedure management rules and applicable templates.
- No centralised distribution.
Benefits delivered by iPDF
- Creation and updating of the around 5,400 quality procedures involving 700 users. (iOfficeAddin)
- Management of the document creation processes. (iFiles)
- Instant availability of the procedures in iPDFformat. (iView)
3 - CHEMISTRY
Technical document management
Chemistry factory - France
OPERATION & MAINTENANCE
Problem
- End-of-life technical document management system.
- Unsustainable ECM Publication format of the documents.
- Too large number of drawing update requests to manage.
Benefits delivered by iPDF
- Fast and intuitive display of more than 80,000 technical document references in iPDFformat. (iView)
- Creation and updating of Autocad drawings and diagrams. (iAcad)
- Batch processing of a multitude of files including input/output. (iFiles)
4 - OIL & GAS
Standards and forms management
Oil Platform - Africa
OIL OFFSHORE UPSTREAM - MAINTENANCE
Problem
- Non-compliance with the standards for technical datasheets.
- No check of the inputted data.
- Inconsistencies with data managed in other systems, especially in SAP.
Benefits delivered by iPDF
- A technical expertise for the creation of datasheet standards (valves, capacities, piping).
- Automated data input and control. (iAnnot)
- Synchronisation of data originating from different databases. (MELD)
5 - OIL & GAS
Interface with existing ECM -Documentum
Oil Platform - Northern Europe
OIL OFFSHORE UPSTREAM - MAINTENANCE
Problem
- Very heterogeneous documentation (CAD).
- Very slow document search and display, limited search results.
- Non-compliance with tag and document numbering rules.
Benefits delivered by iPDF
- Indexing of CAD (electrical diagrams) PDF and TIF documents. (iAcadand iMetadata)
- An ultra-fast access to the documents stored in Documentum, with the ability of navigating between documents via hypertext links. (iView)
- iPDFfile generation and quality control. (iFiles)
6 - OIL & GAS
Remuneration of routine maintenance services
Oil Platform - Africa
OIL OFFSHORE UPSTREAM - MAINTENANCE
Problem
- No tool for the costing of the maintenance services.
- Complex information exchanges between Total and its contractors.
- Unsure verification and validation process of the quotations.
Benefits delivered by iPDF
- Accurate quotations for routine maintenance works by means of detailed and controlled price schedules. (iAnnot“Price schedules”)
- Archiving and financial analysis. (iFiles)
- Use of a PDF form for automated quotation generation.
7 - OIL & GAS
Blinding and making installations safely available
Oil refinery - France
OIL & GAS - DOWNSTREAM - OPERATIONS
Problem
- No graphical tool to plan actions required for making installations safely available (gaskets and hoses installation) for maintenance work.
- Inconsistent implementation of operation procedures.
- No graphical tool to identify blinds.
Benefits delivered by iPDF
- Definition of blinds and hoses installation on the operations diagrams. (iAnnot“Blinding”)
- Direct production of the sign-off sheets and the preparations summary from the annotated diagrams.
- Creation of the Excel files and assembly of the output dossiers. (iFiles)
8 - OIL & GAS
Planning of major turnarounds
Oil Platform - Africa
OIL OFFSHORE UPSTREAM - MAINTENANCE
Problem
- Unsatisfactory use of an Excel file for the costing of the maintenance services.
- Inconsistencies between work items list and spare parts list.
- Tedious access to the documents and lack of progress monitoring dashboard.
Benefits delivered by iPDF
- Direct input of survey data in a PDF form, with integrated data control (iAnnot“Surveys”).
- Use of tablets to avoid multiple data input, to ease picture taking and integration in the survey sheet.
- Automated production of the material list: enables time stamping and secured process.
9 - OIL & GAS
Technical surveys with tablet computers
Oil refinery - France
OIL & GAS - DOWNSTREAM - MAINTENANCE
Problem
- Unreliable on-site data collection (paper forms).
- Ineffective management of the pictures taken during the surveys.
- Multiple and laborious data input to identify materials to order.
Benefits delivered by iPDF
- Accurate quotations for routine maintenance works by means of detailed and controlled price schedules. (iAnnot“Price schedules”)
- Work items creation and update of the Unique List of Work Items. (iAnnot“Turnaround” + iFiles)
- iView Portal to share documents and monitor the turnaround planning (Lists & Dashboard).
ROI : < 12 months
- 2 units prepared yearly and by each team.
- Planning: 2-person contractor team instead of 3.
10 - OIL & GAS
Mobile Pipeline Inspection
Oil refinery - France
OIL & GAS - DOWNSTREAM - INSPECTION
Problem
- Tens of thousands of inspection points to check, with corresponding reports to produce.
- Inspection management tool: no easy results import means (observations, US measurements).
- Lots of data re-entry: source of time loss and errors.
- Cumbersome and unreliable picture management.
Benefits delivered by iPDF
- Direct input of inspection and measurement data on inspection isometrics (iAnnot“mobile pipe inspection”).
- Production of a complete file, natively in PDF (including pictures, observations, US and reports).
- Excel files creation for inspection management tool data import (iFiles).
- Use of an interactive portal on Tablet PC (iView).
11 - OIL & GAS
Corrosion loops identification and follow-up
Oil Platform - Africa
OIL OFFSHORE UPSTREAM - INSPECTION
Problem
- Identifying in a consistent manner lines to be associated to usable corrosion loops (piping systems), for RBI.
- How to ensure unique loop identification over number of documents was quite challenging.
- How can the resulting piping line -corrosion loop association be tracked easily, displayed and reviewed?
Benefits delivered by iPDF
- Piping Line number & corrosion loop associated directly on P&ID, in indexation form.
- Diagrams lines highlighting with toolbar: automatic display & layer.
- A centralised iView portal, listing the piping tagsand their corrosion loop #, with display of annotated P&ID.
- Tool to generate P&ID sets per corrosion loop.